Q-zero Planner
A four-week execution cycle using real initiatives from your Roadmap, run at smaller scale. This is not a planning session and it is not practice work. Q-zero is not about lowering the standard, it is about reducing the scope so the system can be tested properly.
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Part 1 — The sprint planner
One initiative per GLT member, taken from the Year 1 Roadmap. Specific, achievable within four weeks, linked to the Strategy Map, and producing a visible deliverable. One owner per initiative, no shared ownership, no vague outputs.
Task design. Poor: “improve onboarding”. Good: “document current onboarding process as a one-page flow and identify three friction points”. If the deliverable is unclear, the task is not defined properly. If it cannot be completed in under four weeks, it is too large.
| Initiative | Owner | The visible deliverable |
|---|
Part 2 — Weekly execution cadence
Sixty minutes maximum. Each GLT member answers three questions and nothing more. No re-planning during the meeting, no long discussions. If something is blocked it is surfaced early. The goal is momentum.
Part 3 — Founder observation sheet
The founder is no longer the engine. You are observing the system. Your instinct will be to step in. Pause, and ask why this depends on you. Do not step in to do the work. Step in to improve how the work is defined and owned.
What not to do
- Take back ownership of initiatives
- Solve problems for the team
- Make decisions that should sit with the GLT
- Rewrite tasks yourself
- Step in to speed things up
What to do instead
- Clarify ownership: who is responsible for this?
- Tighten the task: what exactly is the deliverable?
- Ask questions: what needs to happen next?
- Expose gaps: what is unclear here?
- Hold accountability: what was committed, what moved?
Part 4 — End of Q-zero review and decisions
Run one full review. Look at what moved, what did not, where ownership held, and how decisions were made. Then decide what changes before Q1. It is better to expose problems in four weeks than to carry them into a full quarter.
